Activities for AVS Student Chapters

Listed below are a number of sample activities for student chapters. For those who are new to setting up events, we also have included information on how to set up an activity and a sample contract.

If you have further questions about AVS Student Chapters, please contact info@avsnationaloffice.org

Sample Student Chapter Activities:

1. Invite a guest violist to do a recital and/or master class at your school.

2. Hold a viola ensemble day. Invite a guest student conductor.

3. Put on an event for pre-college violists and help generate enthusiasm for the viola!

4. Play a viola ensemble concert at a nursing home or library.

5. Offer reduced cost private lessons to those who can not afford full fee lessons and gain valuable teaching experience.

6. Assist with the set-up and running of your state AVS chapter.

How to set up an activity:

1. Hold a meeting and decide what kind of event you want to do.

2. Assign jobs to be done before, during and after the event.

3. Call guest artist(s) and determine date, time and location. The earlier you do this, the better (often this will need to happen 6-12 months in advance).

4. Write a contract between your AVS student chapter and the invited guest(s). The student chapter president and your guest should sign the contract. Please see below for a sample contract.

5. Sign out the desired room(s) or concert hall for your event. Be sure to sign out your space for an extra hour on either side of the event for set-up and takedown. Your faculty sponsor can help you with this.

6. Plan a reception if you want one. Don’t forget to sign out a room for the reception. Determine who will make/buy goodies, paper goods etc.

7. Print programs – be sure to check spelling and details of the program. Include biographical information about the artist(s).

8. One week before the event: confirm use of the hall or rooms. Assign someone to hand out programs and turn pages for the pianist. Be sure that all reception details are in order. Get key to the piano if it is kept locked.

9. On the day of the event: have someone arrive early to greet the artist(s). Ask them if they need anything (lunch etc.) and show them where they can warm-up (perhaps your teacher’s studio). At least one hour before the recital, take the performers to the concert hall to try it out. Turn on stage lights and move piano if necessary.

10. After the event, write a thank you note to the performer(s).